SUPPLY PROCUREMENT NOTICE

Equipment and supplies for water purification facilities within project Pure water

Location - Korytnyany village, Uzhhorod district, Zakarpatska oblast, Ukraine

1.        Publication reference

0307/2009

2.        Procedure

Open

3.        Programme

Neighbourhood Programme INTERREG IIIA «Hungary-Slovakia-Ukraine 2004-2006 »

4.        Financing

Neighbourhood Programme INTERREG IIIA «Hungary-Slovakia-Ukraine 2004-2006 »

5.        Contracting authority

·           Agency of regional development and cross border co-operation Transcarpathia

CONTRACT SPECIFICATIONS

6.        Description of the contract

Within the framework of this contract the purchase of equipment and supplies necessary for construction of water purification facilities of biological type is foreseen. The construction of water purification facilities is implemented within project Pure water of Neighbourhood Programme INTERREG IIIA «Hungary-Slovakia-Ukraine 2004-2006 » Grant Contract 2008/161-601 dated 23.07.2008, as well as within Working Project «Sewage of villages Kinchesh, Korytnyany, Chaslivtsi of Uzhhorod district» according to the technology of VFL s.r.o. (Slovakia) company. The overall capacity of designed water purification facilities for needs of above mentioned villages is 1000 m³/day. The current contract foresees purchase of equipment and supplies necessary for construction of part of the water purification facilities with capacity of 250 m³/day according to the list detailed in relevant annexes to the tender dossier.

7.      Number and titles of lots

This tender procedure is not divided into lots.

TERMS OF PARTICIPATION

8.      Eligibility and rules of origin

Participation is open to all legal persons [participating either individually or in a grouping (consortium) of tenderers] which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in one or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

9.        Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to contracts procedures for EC external actions.

10.    Number of tenders

Tenderers may submit only one tender. Tenders for part of contract will not be considered. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.    Tender guarantee

Tenderers must provide a tender guarantee of 2% of the budget available for the contract when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.    Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.    Information meeting and/or site visit

No information meeting is planned.

14.    Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.

15.    Period of implementation of tasks

30 days from contract signature.

 

SELECTION AND AWARD CRITERIA

16.    Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1)  Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided.

  (a) the average annual turnover of the tenderer must exceed the annualised maximum budget of the contract; and

(b)  the averages of cash and cash equivalents at the beginning and end of year are positive.

2)  Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract)

  (a) at least 5 staff currently work for the tenderer in fields related to this contract; and

(b)  at least 20% of all staff working for the tenderer this year in fields related to this contract are permanent.

3)  Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract)

  (a) the tenderer has worked successfully on at least one project with a budget of at least that of this contract in fields related to this contract in the past three years.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.

17.    Award criteria

Price.

TENDERING

18.    How to obtain the tender dossier

The tender dossier is available from the following Internet address: www.arr.com.ua. The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to ARD Transcarpathia, 46, 8-go Bereznya str., Uzhhorod, 88009, Ukraine or office@arr.com.ua (mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the ARD "Transcarpathia" website at www.arr.com.ua.

19.    Deadline for submission of tenders

10:00 Kiev Time on August 03, 2009.

Any tender received after this deadline will not be considered.

20.    Tender opening session

Tender opening session will be held on August 03, 2009 at the office of ARD Transcarpathia: 46, 8-go Bereznya Str., Uzhhorod, 88009, Ukraine.

21.    Language of the procedure

All written communications for this tender procedure and contract must be in English or Ukrainian.

22.    Legal basis

Practical Guide to contract procedures for EC external actions.